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Interested in serving on the PTA Board at Cross Oaks Elementary?
The Cross Oaks PTA Board is a team! Don't let fear of the unknown stop you from being involved at Cross Oaks PTA. Come jump in with us, we have life preservers! National, State, and District PTA provides training for all Executive Board Positions and for select Chair positions as well. We have a great community of local/ district PTA's that are a great resource and support system!
(Here's a little secret: No one knows how to PTA until they jump in and start working on PTA!)
Here is a quick synopsis of the different positions that need to be filled every year. There is a 2-term limit for every position (ie: Each position is a 1 year term,but you can only hold the same position for 2 years in a row)
Executive Board Positions
Officers (voted in at general meeting):
President
Coordinates all work of the association, leads all meetings, liaison with principal, represents Local PTA as Council delegate (unless a Council delegate is appointed), meets regularly with officers and chairs, member of Executive Board, check signer. Serves in all areas as needed.
Time Commitment: Attends all meetings and events, several hours per week.
Skills: Strong written and verbal communication skills, leadership, organization, time management.
Job Done From: Home and school.
Responsible For: All officers and committees.
VP Membership
Supervises the building of an informed and participating membership, maintains membership list, encourages participation in state membership awards competition, check signer, member of Executive Board.
Time Commitment: Attends all meetings and events, several hours per month, heavier hours in fall.
Skills Needed: Strong written and verbal communication skills, organization, Sales and Marketing.
Job Done From: Home and school.
VP Fundraising
Coordinates all fundraising events, meets regularly with committee chairs, member of Executive Board.
Time Commitment: Attends all meetings and events, several hours per month working with team members, heavier hours leading up to Fundraising events.
Skills Needed: Strong written and verbal communication skills, organization, event planning, Accounting.
Job Done From: Home and school.
Responsible For: Community Partners, Fall Fundraiser, Holiday Shop, monthly Spirit Nights
Secretary
Records the minutes of all meetings of the association and Executive Board, records attendance at all meetings, responsible for correspondence, maintains copies of all reports, notices, statements and newsletters, member of Executive Board.
Time Commitment: Attends all meetings and events.
Skills Needed: Strong written communication skills, organization, detail-oriented, skilled at note taking.
Job Done From: Home and School.
Treasurer
Responsible for all funds of the association, managing books and records, budgets, deposits, invoices and receipts for audit, prepares tax returns, member of Executive Board.
Time Commitment: Attends all meetings and events, couple hours per week, heavier hours reconciling fundraising events.
Skills: Strong written communication skills, organization, detail-oriented, time management, Accounting.
Job Done From: Home and school.
Committee Chairs (appointed by the officers):
Parliamentarian
Advises on questions of parliamentary procedure, responsible for maintaining the association's Bylaws and Standing Rules, chairs Bylaws Review Committee and updates annually as needed, Member of Executive board, appointed by President, does not vote.
Time Commitment: Attends all meetings, couple hours per month.
Skills Needed: Strong verbal communication skills, detail-oriented, thorough knowledge of Bylaws and Robert’s Rules of Order.
Job Done From: Home and school.
Hospitality Chair
Coordinates luncheons or other events for faculty and staff throughout the year, coordinates activities during Teacher Appreciation Week, appoints and coordinates hospitality committee, supplies refreshments for general meetings or events as needed, works within a budget, appointed by President.
Time Commitment: Several hours per month.
Skills Needed: Organization, time management, detail-oriented, meal planning.
Job Done From: Home and school.
Programs Chair
Coordinates all programs of the association and community focus programs, meets regularly with committee chairs, appointed by President
Time Commitment: Attends all meetings and events, several hours per month working with team members, heavier hours leading up to events.
Skills Needed: Strong written and verbal communication skills, organization, event planning, detail oriented.
Job Done From: Home and school.
Responsible For: Event committees.
Volunteer Coordinator
Coordinates recruitment of volunteers for all PTA-sponsored programs and events, coordinates volunteer recognition, meets monthly with executive board and committee chairs, appointed by President
Time Commitment: Attends all meetings and events, several hours per month working with team members.
Skills Needed: Strong written and verbal communication skills, organization, Sales and Marketing.
Job Done From: Home and school.
Responsible For: All volunteers
Spirit Wear
Coordinates the design, ordering, inventory, sales and distribution of school spirit wear such as t-shirts. Oversees Friday Spirit Wear competition. Appointed by President
Time Commitment: Attends all meetings and events, several hours per month
Skills Needed: Strong written and verbal communication skills, organization, Sales and Marketing.
Job Done From: Home and school.
Yearbook Editor
Coordinates annual school yearbook. Responsible for design, compilation, and printing, secures bids from vendors, coordinates sales and distribution. Responsible for obtaining on campus pictures. Appointed by President
Time Commitment: Attends Executive Board meetings as needed, several hours per month, heavier hours January-March
Skills Needed: Written and verbal communication skills, photography skills preferred but not required, organization, Sales and Marketing.
Job Done From: Home and school.
Bookfair Chair (Fall & Spring)
Responsible for working with the Scholastic Store to organize the Fall and Spring Book Fair. Works with vendor and librarian to coordinate set up, operation, tear down, working with the volunteer coordinator for volunteers to work the fair and communicating to Administration and PTA around promoting the fair.
Time Commitment: Attends Executive Board meetings leading up to the bookfair in Fall and Spring, most hours are worked during the month of the bookfair.
Skills Needed: Strong written and verbal communication skills, organization, Sales and Marketing.
Job Done From: Home and school.
Communications
Coordinates all public communications of the association, meets monthly with executive board and committee chairs, appointed by President.
Time Commitment: Attends all meetings, attends events as able, several hours per month.
Skills: Strong written and verbal communication skills, detail-oriented, organization, time management, Marketing.
Job Done From: Home and school.
Responsible For Overseeing: Social Media Postings, Newsletter, Website
Council Delegate
Attends all Delegate Meetings of the Denton ISD Council of PTAs, participates as a voting member of that body, and represents interests of Cross Oaks PTA at Council level. Files reports to President and Board of news and events from Council. Appointed by President.
Time Commitment: Attends all Council and local PTA meetings, 4-5 hours per month
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